{"id":4340,"date":"2021-09-30T15:20:00","date_gmt":"2021-09-30T14:20:00","guid":{"rendered":"http:\/\/www.carsingtonbirdclub.co.uk\/cbc\/blog\/?p=4340"},"modified":"2021-10-02T15:24:13","modified_gmt":"2021-10-02T14:24:13","slug":"minutes-of-the-clubs-28th-annual-general-meeting","status":"publish","type":"post","link":"https:\/\/www.carsingtonbirdclub.co.uk\/cbc\/blog\/minutes-of-the-clubs-28th-annual-general-meeting\/","title":{"rendered":"Minutes of the club\u2019s 28th Annual General Meeting"},"content":{"rendered":"\n

(<\/strong>held Tuesday 21st<\/sup> September 2021 in the New Leaf Restaurant,<\/p>\n

Carsington Visitor Centre at 7pm)<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

Committee attendees:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Gary Atkins <\/strong>(Publicity\/Indoor Meetings)<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>John Follett <\/strong>(Treasurer \/ Membership)<\/p>\n

\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Chris Lamb<\/strong> (Field Trips Organiser)<\/p>\n

\u00a0<\/p>\n

In the absence of a Chairman, John Follett agreed to take the chair<\/em><\/p>\n

\u00a0<\/p>\n

APOLOGIES<\/strong><\/p>\n

Apologies were received from Rob Chadwick and Roger Carrington.<\/p>\n

\u00a0<\/strong><\/p>\n

MINUTES FROM THE PREVIOUS MEETING<\/strong><\/p>\n

The Minutes from the previous AGM (in February 2020) were accepted as an accurate record (proposed by Sue Jones, seconded by Dave Horsley).<\/p>\n

\u00a0<\/p>\n

MATTERS ARISING<\/strong><\/p>\n

There were no matters arising from the previous Minutes that would not be discussed at the latest meeting.<\/p>\n

\u00a0<\/p>\n

TREASURER\u2019S \/ MEMBERSHIP\u2019S REPORT<\/strong><\/p>\n

A copy of the Club’s 2020 Accounts was made available to those members attending the AGM.<\/p>\n

The year ended 31st<\/sup> December 2020 saw Accumulated Funds increase by just one penny to \u00a35827.65 with income of \u00a3775.44 exceeding expenditure by this amount. Government restrictions resulting from the Covid pandemic had a significant impact on both total income of\u00a0 \u00a3775.44 (previous year \u00a31105) and total expenditure of \u00a3775.43 (previous year \u00a31443).<\/p>\n

Carsington\u2019s site closure, limited access and closed hides meant it was not possible to continue with bird feeding and, as a result, lower bird food costs of \u00a3126.79 for the year (\u00a3332 in 2019) was offset by donations of just \u00a375 (\u00a3213 in 2019), without the DOS donation towards winter feeding of \u00a3180 in the previous year.<\/p>\n

The necessary curtailment of indoor meetings saw speakers costs at just \u00a355 (for one meeting!), compared with \u00a3369 in 2019, while door receipts of \u00a393 (for two meetings) compared to \u00a3288 for the previous year.\u00a0<\/p>\n

Other items of expenditure included a \u00a315 increase in the cost of the Annual Report to \u00a3275, higher postage and stationery costs (\u00a3270.70 against the previous year\u2019s \u00a3217) and higher website hosting fees (\u00a347.94) due to a change to a new site and partial rewrite required to overcome operating problems.<\/p>\n

Adoption of the 2020 accounts were proposed by John Bland and seconded by Hilary Hodkinson.<\/p>\n

Though unsure of the potential continuing impact of the pandemic, the finances for the current year are expected to result in a modest overspend.\u00a0 Income is expected to improve to 2019 levels if not better.<\/p>\n

Membership income will be similar to previous levels with numbers holding up well throughout these difficult years with any losses being offset by evident interest in the club that has resulted in a good number of joiners. We are also able to report that a donation of \u00a3275 was received from existing member Patrick Lawless which was to cover the printing costs of the 2020 Annual Report.<\/p>\n

However, expenditure is forecast to be higher as the club will incur costs associated with indoor meetings with \u00a3120 venue hire (for four meetings to December 2020) in the Mainsail Restaurant and also the expected need to purchase a projector screen for future presentations.<\/p>\n

\u00a0<\/p>\n

RECORDER\u2019S REPORT<\/strong><\/p>\n

In the absence of Roger Carrington, no Recorder\u2019s report was received.<\/p>\n

\u00a0<\/strong><\/p>\n

GENERAL REPORT<\/strong><\/p>\n

This is a very different report to that delivered at the last AGM in February 2020, when we were on the very verge of the global pandemic that has since affected our lives at every level \u2013 including our ability to enjoy the wildlife around us, and the club\u2019s ability to support comprehensive recording, one of our key roles, although this has picked up again as Covid restrictions eased.<\/p>\n

While Covid remains a spectre in the background, we do now see some light at the end of the tunnel as the nation seems to be accepting it\u2019s something we\u2019ve got to live with … and, in that sense, a level of normality has returned.\u00a0 Meanwhile, the club has soldiered on and done what was possible when we were able, including trips, learning new skills like Zoom (which delivered talks last winter via DOS and RSPB) and, today, the relaunch of our indoor meetings in the company of other club members.<\/p>\n

Our membership has remained remarkably steady in the face of Covid.\u00a0 It\u2019s been gratifying to note a steady influx of new members, and the feel of solidity as a wildlife-loving community.\u00a0<\/p>\n

With regard to the committee, it was a rather turbulent 2020 as we lost two committee members as the Secretary and Recorder resigned their posts, and were down to just four for much of the year \u2013 the necessary quorum, but only just!\u00a0 In recent weeks in 2021, however, there has been a bit more positive news, and AGM attendees will hear shortly when confirming the election of officers.<\/p>\n

I would like to thank everyone for sticking with us, and particularly the club officials \u2013 together with webmaster Richard Pittam \u2013 who have kept various administrative elements and events ticking over.\u00a0 Let\u2019s hope that we can now pursue the planned indoor season of entertaining talks here in the restaurant, and manage to get a couple of trips and walks in before the next AGM.<\/p>\n

\u00a0<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

EVENTS REPORT<\/strong><\/p>\n

We started 2020 with high hopes of maintaining our recent record of organising\u00a0two trips for club members in the year, plus having\u00a0a springtime\u00a0walk at Carsington Water in the company of one of\u00a0our expert recorders to help with birdsong identification. With Covid restrictions coming into place from March,\u00a0all our plans had to be shelved, of course, and no group trips or walks were possible.\u00a0<\/p>\n

As we moved into this year and the restrictions started to be eased in the spring, we were pleased to be\u00a0able to have an outing to Middleton Lakes RSPB Reserve at the end of May. \u00a0Our next trip will be to Frampton Marsh RSPB reserve on Sunday 3rd October. Hopefully as we start to look ahead to 2022, we will be able to hold our usual range of activities.<\/p>\n

Meanwhile, and for the same reasons, our last AGM and indoor meeting in February 2020 turned out to\u00a0be the last time we were able to gather as a club\u00a0for some 18 months. \u00a0All our indoor meetings and talks\u00a0for the remainder of 2020 and the first half of 2021\u00a0unfortunately had to be cancelled.\u00a0 Thanks to the wonders of Zoom technology though, and the kind invitations of both DOS and the Derby RSPB Group, our members were able to join their\u00a0online meetings and enjoy a variety of talks on birds and other wildlife\u00a0from the comfort of their own homes.<\/p>\n

We are so pleased now to be able to restart our indoor meetings again, and look forward to a varied programme of talks during the 2021-22 indoor season. \u00a0With the help of New Leaf Catering, we have been able to secure the use of the Mainsail Restaurant for our meetings for the time being. \u00a0This will enable people to spread out much more than in the smaller Henmore Room which have traditionally used.<\/p>\n

\u00a0<\/p>\n

ELECTION OF OFFICERS OF THE CLUB<\/strong><\/p>\n

After the last AGM we lost the services of our then Secretary and Recorder, but recently were delighted that Rob Chadwick agreed to pick up the Recorder\u2019s duties, working closely with the crop of regular experienced site birders.\u00a0 Ahead of this meeting, Gary Atkins also accepted the long-absent position of Chairman, while Chris Lamb kindly agreed to take on a second element of managing club events, and will organise indoor meetings taking place in 2022-23.<\/p>\n

John Follett underlined the continuing goal of recruiting more people to the committee, both to fill still-vacant key posts (notably Secretary) but also to share the load and, importantly, to inject some new blood and fresh thinking into the management of the club.<\/p>\n

On the night, the following members therefore stood for election \/ re-election:<\/p>\n

Gary Atkins \u2013 Chairman and Publicity Officer<\/p>\n

John Follett \u2013 Treasurer and Membership Secretary<\/p>\n

Chris Lamb \u2013 Events Secretary<\/p>\n

Rob Chadwick \u2013 Recorder<\/p>\n

Roger Carrington \u2013 Ex-officio<\/p>\n

The election of this Committee was proposed by Dave Armitt and seconded by Louise Sykes.<\/p>\n

\u00a0<\/p>\n

ANY OTHER BUSINESS<\/strong><\/p>\n

There was no other business raised.<\/p>\n

The meeting closed at 7.41pm<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

(held Tuesday 21st September 2021 in the New Leaf Restaurant, Carsington Visitor Centre at 7pm) \u00a0 Committee attendees:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Gary Atkins (Publicity\/Indoor Meetings) \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 John Follett (Treasurer \/ Membership) \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Chris Lamb (Field Trips Organiser) \u00a0 In the absence of a Chairman, John Follett agreed to take the chair \u00a0 APOLOGIES Apologies were received from Rob 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